How meetings work

This page outlines the format of Club meetings. It also provides information on meeting support roles.

Meeting agenda

All Club meetings follow an agenda that shows the length of each item at the meeting.

Meeting format

Club meetings consist of three parts:

  • Prepared speeches
  • Impromptu speeches (Table Topics)
  • Speech evaluations

Prepared speeches:

  • are based on Toastmaster project manuals (Competent Communication, Advanced Communication Series).
  • have specific objectives that help practice different speech techniques.
  • are 5 – 7 minutes long.
  • include:
    • icebreakers (introduction speeches).
    • persuasive (convincing you to adopt a point of view).
    • informative (using facts and statistics to explain a topic).

Table Topics:

  • Table Topics help members practice ‘thinking on their feet’. Members do this by delivering a one to two minute impromptu speech.
  • Members not delivering a prepared speech are called first.
  • Topics range from simple to challenging.
  • Guests can take part in Table Topics.


  • Evaluations help develop listening and observation skills.
  • Each prepared speech is evaluated using set criteria.
  • Evaluations comment on whether the speech met the project or personal objectives. The evaluator also offers recommendations for improvement.
  • Evaluations are delivered verbally. This means all members benefit from the recommendations. Written comments are added to speech manuals.
  • Meeting support roles and Table Topic speeches are also evaluated.

Educational sessions

Advanced members also run tutorials on basic presentation skills.

How long do meetings run for?

Meetings run from 7.30pm to 9.30pm.

Meeting support roles

Club members fulfil different support roles to help run the meeting. These roles rotate so members gain experience in different areas.

Restaurant meetings
The Club holds restaurant meetings several times a year. These meetings are an opportunity to socialise over a meal and practice after-dinner speaking. Partners, past members and guests are also invited.