General evaluator

This page outlines the duties of the General Evaluator.

Summary of the ‘General Evaluator’role

  • Evaluates the evaluators.
  • Evaluate table topics evaluator.
  • Evaluates everyone in the meeting who have not already been evaluated.
  • Comments on how well the meeting ran and offers suggestions for improvements.

Before the meeting

  • Review agenda. Note who you will be evaluating and what role they will do.
  • Prepare template for taking notes. List speaker’s name and role. Leave a space for general comments about meeting.
  • Use the commendation – recommendation – commendation format to record your observations.

At the start of the meeting

  • Check with the chairperson if there have been any changes to the agenda.
  • Position yourself where you can see the whole meeting in action.

During the meeting

  • Write notes on performance of the meeting support roles.
  • Things to consider:
    • Did Chairperson arrive in good time to prepare venue?
    • Did the meeting start on time?
    • Did the Host greet guests and get their contact details?
    • Did the meeting run according to the agenda?
    • Were deviations explained and well managed?
    • Did people explain their roles and then act according to those explanations?
    • Was the atmosphere positive and helpful?
  • Summarise your notes in the commendation/recommendation/commendation format.

At the end of the meeting

  • The General Evaluator has 8 – 10 minutes for their presentation.
  • Avoid spending too long evaluating any one role. One or two recommendations is enough for a speaker to take in and focus on.
  • Provide constructive recommendations for improvement. e.g. “The meeting was poorly controlled” vs “The meeting might have flowed better if Peter had reminded people to keep to the agenda times.”
  • Keep your evaluation in the third person. That way everyone benefits from your feedback.