This page outlines the duties of the General Evaluator.

Summary of the ‘General Evaluator’role

• Evaluates the evaluators.
• Evaluate table topics evaluator.
• Evaluates everyone in the meeting who have not already been evaluated.
• Comments on how well the meeting ran and offers suggestions for improvements.

Before the meeting

• Review agenda. Note who you will be evaluating and what role they will do.
• Prepare template for taking notes. List speaker’s name and role. Leave a space for general comments about meeting.
• Use the commendation – recommendation – commendation format to record your observations.

At the start of the meeting

• Check with the chairperson if there have been any changes to the agenda.
• Position yourself where you can see the whole meeting in action.

During the meeting

• Write notes on performance of the meeting support roles.
• Things to consider:
  • Did Chairperson arrive in good time to prepare venue?
  • Did the meeting start on time?
  • Did the Host greet guests and get their contact details?
  • Did the meeting run according to the agenda?
  • Were deviations explained and well managed?
  • Did people explain their roles and then act according to those explanations?
  • Was the atmosphere positive and helpful?
• Summarise your notes in the commendation/recommendation/commendation format.

At the end of the meeting

• The General Evaluator has 8 – 10 minutes for their presentation.
• Avoid spending too long evaluating any one role. One or two recommendations is enough for a speaker to take in and focus on.
• Provide constructive recommendations for improvement. e.g. “The meeting was poorly controlled” vs “The meeting might have flowed better if Peter had reminded people to keep to the agenda times.”
• Keep your evaluation in the third person. That way everyone benefits from your feedback.