This page outlines the duties of the General Evaluator.
Summary of the ‘General Evaluator’role
- Evaluates the evaluators.
- Evaluate table topics evaluator.
- Evaluates everyone in the meeting who have not already been evaluated.
- Comments on how well the meeting ran and offers suggestions for improvements.
Before the meeting
- Review agenda. Note who you will be evaluating and what role they will do.
- Prepare template for taking notes. List speaker’s name and role. Leave a space for general comments about meeting.
- Use the commendation – recommendation – commendation format to record your observations.
At the start of the meeting
- Check with the chairperson if there have been any changes to the agenda.
- Position yourself where you can see the whole meeting in action.
During the meeting
- Write notes on performance of the meeting support roles.
- Things to consider:
- Did Chairperson arrive in good time to prepare venue?
- Did the meeting start on time?
- Did the Host greet guests and get their contact details?
- Did the meeting run according to the agenda?
- Were deviations explained and well managed?
- Did people explain their roles and then act according to those explanations?
- Was the atmosphere positive and helpful?
- Summarise your notes in the commendation/recommendation/commendation format.
At the end of the meeting
- The General Evaluator has 8 – 10 minutes for their presentation.
- Avoid spending too long evaluating any one role. One or two recommendations is enough for a speaker to take in and focus on.
- Provide constructive recommendations for improvement. e.g. “The meeting was poorly controlled” vs “The meeting might have flowed better if Peter had reminded people to keep to the agenda times.”
- Keep your evaluation in the third person. That way everyone benefits from your feedback.