This page outlines the duties of the Timekeeper.

Summary of the Timekeeper role

• Operates the lights that tell speakers how much time is taken.
• Make notes of actual times taken.
• Report on timing issues at the end of the meeting.

Before the meeting

• Arrive at least 10 minutes early, so you can be set up before the meeting starts.
• Ensure that you have lights, stop-watch, a copy of the agenda and a pen to record speaker times.
• Ensure that you know how to operate the lights and timer.

During the meeting

• Listen to the introductions to confirm the time targets.Ask for clarification if timing is not clear from introduction or agenda.
• Remember:
  • green light at “minimum” time
  • orange at “target” time
  • red light at “maximum” time.
• Record the times of all the introductions, speeches, general business and evaluations.

At the end of the meeting

• Decide upon your own format for reporting.
• If time is short give a quick report on the main speakers.
• If there is more room add remaining times to give a fuller report.